Terms & waiver

BST Private Gym · BST Hyrox SIM · 2026-08-01

Terms of Participation

BST Private Gym HYROX Simulation Event

By registering for and participating in the BST Private Gym HYROX Simulation Event, you agree to the following Terms of Participation.

1. Event Nature

This event is a fitness simulation hosted by BST Private Gym. It is designed to provide participants with a competitive functional fitness experience inspired by race-style fitness events.

This event is not an official HYROX event and is not affiliated with, endorsed by, sponsored by, or officially connected to HYROX or any related organisation unless expressly stated by the organiser.

2. Eligibility

Participants must be physically fit and capable of taking part in high-intensity functional fitness activities, including running, strength movements, endurance stations, and bodyweight exercises.

Participants under the age of 18 may only participate with written consent from a parent or legal guardian.

3. Health and Fitness Declaration

By entering, you confirm that:

You are in good health and physically able to participate.
You do not have any medical condition that could make participation unsafe.
You understand the event involves strenuous physical activity.
You will stop immediately if you feel unwell, dizzy, injured, or unable to continue safely.

BST Private Gym and the event organisers reserve the right to stop or prevent a participant from continuing if they believe participation may pose a safety risk.

4. Event Rules and Conduct

Participants agree to:

Follow all instructions from event staff, judges, coaches, and marshals.
Treat staff, volunteers, spectators, and other participants respectfully.
Use equipment safely and only as instructed.
Compete honestly and fairly.
Avoid dangerous, abusive, disruptive, or unsportsmanlike behaviour.

The organiser may disqualify or remove any participant who breaches these rules.

5. Timing, Results and Judging

Times, scores, rankings, and results will be recorded to the best ability of the event team.

Participants accept that:

Judges’ decisions are final.
Timing or scoring errors may occur.
Results may be reviewed and corrected after the event.
Unofficial results may be displayed before final verification.
6. Substitutions, Transfers and Refunds

Entry fees, substitutions, transfers, and refunds are subject to the organiser’s stated policy.

Unless otherwise confirmed in writing:

Entries are non-refundable.
Participant substitutions require organiser approval.
No refunds will be issued for no-shows, late arrivals, disqualification, or withdrawal during the event.
7. Late Arrival and Missed Heats

Participants must arrive before their allocated briefing or heat time.

The organiser is not required to accommodate late arrivals. Missing your allocated heat may result in forfeiture of your entry without refund.

8. Personal Belongings

Participants are responsible for their own belongings. BST Private Gym and the event organisers are not liable for lost, stolen, or damaged personal items.

9. Photography and Media Consent

By attending or participating, you consent to being photographed or recorded during the event.

BST Private Gym and the event organisers may use event photos, videos, names, results, and related content for promotional, social media, website, and marketing purposes.

If you do not want your image used, you must notify the organiser in writing before the event.

10. Personal Information

Participant information will be collected for event registration, communication, safety, timing, results, and event administration.

Personal information will be handled in accordance with applicable privacy laws, including POPIA where applicable.

11. Event Changes or Cancellation

The organiser reserves the right to change the event format, schedule, heats, stations, rules, venue layout, or other event details where necessary.

The event may be postponed or cancelled due to safety concerns, venue issues, low entries, operational requirements, or circumstances beyond the organiser’s control.

12. Acceptance

By registering for this event, you confirm that you have read, understood, and accepted these Terms of Participation.

Liability Waiver

2. Waiver and Release of Liability
BST Private Gym HYROX Simulation Event

By registering for and participating in the BST Private Gym HYROX Simulation Event, you acknowledge and agree to the following Waiver and Release of Liability.

1. Voluntary Participation

I confirm that I am voluntarily participating in the BST Private Gym HYROX Simulation Event.

I understand that participation involves physical exercise, functional fitness movements, running, strength-based activities, and other strenuous activities.

2. Medical and Fitness Declaration

I confirm that:

I am physically fit and able to participate.
I do not have any medical condition, injury, illness, or limitation that would make participation unsafe.
I have consulted a medical professional if I am unsure about my ability to participate.
I will immediately stop participating if I feel pain, dizziness, shortness of breath, chest discomfort, injury, or any other concerning symptoms.

I accept full responsibility for determining whether I am medically and physically able to participate.

3. Assumption of Risk

I understand and accept that participation in this event involves inherent risks, including but not limited to:

Muscle strain or injury
Slips, trips, or falls
Dehydration or fatigue
Equipment-related injury
Contact with other participants
Aggravation of existing medical conditions
Serious injury or medical emergency

I voluntarily accept these risks by participating.

4. Release of Liability

To the fullest extent permitted by law, I release BST Private Gym, its owners, staff, coaches, volunteers, event organisers, sponsors, partners, representatives, and service providers from liability for any injury, loss, damage, illness, claim, expense, or cost arising from my participation in the event.

This release does not apply where liability cannot legally be excluded, including cases of gross negligence or intentional misconduct.

5. Emergency Medical Treatment

In the event of injury, illness, or medical emergency, I authorise event staff, BST Private Gym representatives, or appointed medical personnel to arrange or provide emergency medical assistance where reasonably necessary.

I understand that I remain responsible for any medical costs, ambulance fees, hospital costs, treatment costs, or related expenses.

6. Personal Belongings

I understand that I am responsible for my own personal belongings.

BST Private Gym and the event organisers are not responsible for any lost, stolen, or damaged property.

7. Participants Under 18

If the participant is under the age of 18, a parent or legal guardian must accept this waiver on their behalf.

The parent or guardian confirms that they understand the risks involved and consent to the minor’s participation.

8. Acknowledgement and Acceptance

By signing or accepting this waiver, I confirm that:

I have read and understood this Waiver and Release of Liability.
I understand the risks involved in participating.
I voluntarily accept those risks.
I agree to release liability as set out above.

I confirm that I have read, understood, and voluntarily accept the Waiver and Release of Liability for the BST Private Gym HYROX Simulation Event.